Presentation on theme: "Notes and Bills a) Notes Left b) Request for Leave c) I.O.U / Due Bill Unit 2."— Presentation transcript:
Notes and Bills a) Notes Left b) Request for Leave c) I.O.U / Due Bill Unit 2
A note Its contents The main purpose of a note Definition of Notes
Example 1 Mike waited for Jennifer till almost 10 o’clock at the place where they should meet, but Mike did not see Jennifer. Then Mike came to Jennifer’s apartment, and he found that Jennifer went out. So Mike will have to return home and wait for Jennifer there.
Example 1 Sept. 18 Jennifer--- waited till almost 10 a.m.. Came here, you were gone. I will wait for you at home. Mike
Try to write notes according to the following situation 1) You are going to work and leave the key to the back door on the desk by the window. Instruct your family members where they can find it. Example 2
You are developing a rat problem in the house. You have bought some rat poison, and you want to leave a note for your parents before going on a trip. In the note you tell them the rat poison is on the top shelf above the washing machine, and the directions are on the container ; Example 3
you ask them to put the poison out tonight and make sure the poison is put at a place children can not reach because your sister Sue’s child will be coming tomorrow.
Key 1:30p.m. Mom and Dad, There’s rat poison on the top shelf above the washing machine. The directions are on the container. Please put it out tonight. Sue’s baby will be here tomorrow, so please make sure you put it where the baby can’t reach. Nick
Entrusting Somebody to Do Something Booking a Train Ticket Sept. 8th Dear Miss Tang, Please reserve me a seat in the 123 express train leaving Tianjin for Shanghai at 8:50 a.m. on Sunday Oct.10th. Please charge the expenses entailed to my account. With kindest regards Bob Hope
Asking to Return the Videotapes Sept.7 Dear Miss Pritt, The following copies of videotapes borrowed from the Department on June 6 are now overdue. Won’t you please return them at once. Department Office Videotapes borrowed: A) “God Father” B) “Gone With the Wind”
Conclusion Mar. 1st Billy, I’ll be back at 3:30. Wait for me. Brown Date The person reading the information (Salutation) The information (Body) The person writing the information (Signature)
1)Notes should be important- looking. use of simple understandable language plain, familiar, homespun words avoid bookish, artificial and stilted language Tips for writing notes
2) ellipsis a) brief omit the superfluous words simplify the expressions
For example: There are two things which are necessary here. → Revised: Two things are necessary here.
b) It is not always necessary to use complete sentences. Some determiners (e.g. a, the, some) and some of the verbs (e.g. is, are) can be left out. For example: (I’m) leaving Guangzhou immediately. (I’ll be) back (on) Friday.
3) The usual rhetorical conventions associated with formal letters can be absent in notes. The following should be included: date addressee’s name addresser’s names
1) Make the following sentences as direct and concise as possible without losing the original meaning: ① I think the time has come for us to be leaving. ② At the point in time he was out of work. Exercise
③ Although he had always considered his sister to be of the awkward type, he found her to be a good dancer. ④ As they walked in the direction of home she felt as if she had never been happier. ⑤ Regardless of what I say, regardless of what I do, my father is annoyed by my words and behavior.
⑥ The magazines have some similar articles in what they print. ⑦ Shakespeare is considered to be the greatest of all English playwrights. ⑧ It is very important for a speaker to have the ability to hold the attention of the people that he or she is speaking to.
1.It is time to leave. 2.He was then out of work. 3.Although he had always considered his sister awkward, he found her a good dancer. 4.As they walked home she felt she had never been happier. Key
5.Everything I say and do annoys my father. 6.The magazines print similar articles. 7.Shakespeare is considered the greatest English playwright. 8.A speaker must be able to hold the attention of his/her listeners.
Three types of request for leave A) Asking for sick leave Request for Leave ( 请假条 )
Sample Study 办公室秘书 L ． J ． 威斯特伍德先生 亲爱的先生： 很抱歉，我因患重感冒今天不能上班。兹附 上医生诊断书一张并向您请病假几天。但愿 我的病假不会给您带来诸多不便。 您真诚的 史密斯 10 月 29 日 附：医生病假诊断书一份
Oct. 29 L. J. Westwood Office Secretary Dear Sir, I’m very sorry to apprise you that I can not come to the office today owing to a bad cold. Enclosed please find a certificate from the doctor who a) Asking for sick leave for Oneself
is attending me, and I wish to ask leave of absence for several days. I trust my absence will not cause you any serious inconvenience. Very truly yours, Smith Encl.: doctor’s certificate for sick leave
b) Asking for sick leave for Someone Else July 17 To the Manager Dear Sir, Will you kindly excuse Smith’s absence from office today owing to a severe attack of illness. So I am writing to ask you for several days’ sick leave and will let him resume his duties if he feels better.
I trust his absence will not bring you any serious inconvenience. Yours respectfully, Jones
Asking for Business Leave Feb. 2 Dear Ms. Zhong, May I be excused from attending school today on account of the serious illness of my aged father? Would you be so kind as to grant me five days’ leave of absence in order to return hometown to see him.
To support my application, I enclose herewith a telegram from my hometown. Jiang Wang Encl.: a telegram
Asking for an Extension of Leave Sept. 19 To Department Office Secretary Zhao, I am still lying in bed with the bad cold and unable to get up. The doctor advised a rest of three more days. Please give an extension of leave for as many days. Yours faithfully, Ming Li Encl.: doctor’s certificate of advice
Request for Leave ailment to catch a cold to have a cough to have a headache to have diarrhea to have a toothache to sprain one’s ankle
Useful sentences I’m very sorry to apprise you that I can not come to the office / school / the class today owing to a bad cold. I wish to ask leave of absence for several days. I am writing to ask you for several days’ sick leave. Would you be so kind as to grant me five days’ leave of absence in order to…
Will you kindly excuse Smith’s absence from office today owing to a severe attack of illness. Enclosed please find a certificate from the doctor. I enclose herewith… Please give my extension of leave for three days. Useful sentences
I trust my absence will not cause / trouble you any serious inconvenience. Encl.: doctor’s certificate for sick leave / doctor’s certificate of advise Useful sentences
Mar. 7th, 2013 Borrowed from the Foreign Language Department Reference Library three books as follows: A copy of History and Anthology of English Literature by Weiren Wu A copy of A Survey of American Literature by Yaoxin Chang A copy of World Literature by Cheng’en Jiang Zhuo Wu For the Office of Social Science Department
March 15 Professor John Jackson, May I be excused from attending your lecture today on account of my bad cough? I called the doctor last night, and he advised me to go to his clinic for a further check this morning.I expect your favor. Respectfully, Hua Yu
2.Direction: The celebration party for Hongkong’s going back home is about to be held on our campus. Now, Chairman Nan Ma of the Management School has borrowed several stage properties (ten red flags, twelve dresses, ten snare drums) from the Student Union. Please write an I.O.U. Form. Write a short note according to the following situations:
3.Direction: New Year’s Eve is around the corner. But our foreign teacher, John Derbeyshire is still busy with his lectures. In order to travel back home quickly, he asks his student to book a plane ticket to London for him. Please design a note on requesting the student, Niantao Wang, to see about the matter.