Organizing an Operational Structure

Presentation on theme: "Organizing an Operational Structure"— Presentation transcript:

1 Organizing an Operational Structure
建立一个有效的结构 Organizing an Operational Structure

2 Front Reception Procedure (8 Steps) 保修流程 Warranty Process Flow 时间和出勤记录
前台接待8个步骤 Front Reception Procedure (8 Steps) 保修流程 Warranty Process Flow 4.0   建立一个 有效的结构 Organizing an Operational Structure 时间和出勤记录 Time and attendance recording 单据的顺序 Order Scheduling 终检/ 质量控制 Final/Quality Control 5.0   运营管理 Operations Management 车间流程 Workshop Flow 返修工作流程 Return Job Flow Chart  6.0   客户关怀 Customer Care 资源控制 Inventory Control 出纳 Cashier

3 Front Reception Procedure Organizing an Operational Structure
前台接待8个步骤 Front Reception Procedure (8 Steps) 4.0   建立一个 有效的结构 Organizing an Operational Structure 保修流程 Warranty Process Flow 时间和出勤记录 Time and attendance recording 单据的顺序 Order Scheduling 终检/ 质量控制 Final/Quality Control 车间流程 Workshop Flow 资源控制 Inventory Control 出纳 Cashier 5.0   运营管理 Operations Management  6.0   客户关怀 Customer Care

4 预约服务 Advance Booking 接待客户 Reception Process 初步检测 Visual Inspection
接待中心 1 接待客户 Reception Process 初步检测 Visual Inspection 确认工单 Issuing Repair Order 监督工作进度 Monitoring 终检 Final Inspection 解释工作 Job Explanation 跟踪服务 Follow-up 接待中心 Problem 在观看录像的过程中，请仔细观察他们的接车步骤

5 8 Steps 预约服务Advance Booking 接待服务Reception Process
初步检查Visual Inspection 8 Steps 确认工单Writing up Repair Order 监控流程Monitoring Job Processing 终检Final Inspection 解释工作Job Explanation 跟踪服务Follow-up

6 预约服务Advance Booking Reception 1

7 for open service measures/
记录客户需求 Register customer request 预订/储备所需零件 Reserve/ order needed spare parts 持续利用车间生产力 Ensure continuous workshop capacity utilisation 为客户提供友好的预约建议 Offer customer friendly booking date suggestions 考虑接车与车间生产力 Consider reception and workshop capacity utilisation 用预约工单形式准备接待客户 Prepare customers visit by opening a pre-order 9 point 提供报价 Provide price estimate 检查车辆历史以便做招回服务和返修 Check vehicle history for open service measures/ repeat repairs 机动灵活地处理客户 Process customer mobility if required

8 目的 Purpose 帮助服务中心理解前台预约流程
Advance Booking Flow Chart 目的 Purpose 帮助服务中心理解前台预约流程 To assist Service Center to understand operating process of Advance Booking at frontline. ABFC1.JPG

9 鼓励客户做预约 预约的好处： 客户被按时接待 Customer is recepted on time 服务速度提高
The advantage of Advance Booking 鼓励客户做预约 Encouraging Customers to Make Appointment 客户被按时接待 Customer is recepted on time 服务速度提高 Speed of service improved 客户得到周到的服务 Perfect Customer Care

10 接待服务Reception Process

11 Support customer in the mater of mobility
处理工单 Process workshop repair order. 迎接客户 Greet customer 灵活的处理客户 Support customer in the mater of mobility 客户等待时的服务 Look after the customer during the waiting period 完整贴切的检查客户/车辆挡案 Check customer/ vehicle data on completeness/ rightness 交车时间 Determine repair deadline 检查车辆历史以便做招回服务和返修 Check vehicle history for open service measures/ repeat repairs 确认工作范围 Determine and register scope of service/ repair

12 目的 Purpose 帮助服务中心理解前台接待流程
Reception Process Flow Chart 目的 Purpose 帮助服务中心理解前台接待流程 To assist Service Center to understand operating process of Reception at frontline. RPFC1.JPG

13 Execute pre-diagnose together with the customer
初步检查Visual Inspection 与客户一起进行检测 Execute pre-diagnose together with the customer 回顾刚看过的录像，

14 初检的好处是维修顾问可以指出故障并提出建议。同时他可以对客户不注意的易损件进行检查。
The advantage of a visual inspection is that the SA can point out damage and faults to the customer and suggest appropriate remedies. He can also take the opportunity to draw attention to the state of wearing parts (e.g. worn tires) of which the customer may not have aware. Visual inspection List

15 确认工单Writing up Repair Order

16 工单是维修厂的工具，是MB维修中心与客户之间的合同。因此工单的书写必须十分清楚而且易懂。
The repair order is an instrument for the workshop, which also can be seen use as contract between Mercedes-Benz-Branch and customers. Therefore it has to be created understandable and clear all in details. 工单的法律效力

17 监控流程Monitoring Job Processing

18 终检Final Inspection

19 Final Quality Control is necessary
每一个客户对维修厂有很高的期望 Every customer has got a high expectation regarding the craftsmanship of workshop. 为满足客户期望： To ensure this expectation is satisfied: 终检是必要的 Final Quality Control is necessary

20 解释工作Job Explanation

21 Transfer of the customer to the respective service advisor 将车辆及钥匙交与客户
迎接客户 Greet customer 感谢客户并道别 Thank customer and say good-bye 将客户带到维修顾问面前 Transfer of the customer to the respective service advisor 将车辆及钥匙交与客户 Hand over vehicle and keys to customer 解释维修内容及质量报告 Explain repair and quality report 解释发票内容 Explain repair invoice

22 提供给客户的信息 What information is given to the customer? 工作内容 the work carried out on the vehicle 发票内容 the composition of the invoice 终检结果 the defects discovered on the vehicle 车辆的总体情况 the general technical condition of the vehicle 下次必做的工作 work that may become necessary later

23 跟踪服务Follow-up Reception Problems

24 更新客户档案 Update customer database 就每一项工作结果讨论 Discuss the results with the respective service teams 交车后3天后与客户联系 Contact customer latest about 3 days after he has taken the vehicle back 分析结果 Analyse the results 更正错误 Initiate corrective actions 记录客户建议 Document the customers comments

25 服务顾问表现评估 SA Performance Evaluation

26 服务顾问表现评估 SA Performance Evaluation 1. 主动向客户推荐，并根据车间工作情况进行预约 Handling & promoting of advance booking according to workshop capacity 2. 在客户到来之前准备预约工单和维修记录 Preparation of Pre-order with history cards before customer visit 3. 按到达顺序接待客户 Dealing with customers in order of arrival 4. 迎接及问候客户 Prompt greeting & attendance to customers upon arrival 5. 个人仪表 Appearance of the person 6. 谈话的方式 Style of conversation

27 服务顾问表现评估 SA Performance Evaluation 7. 仔细倾听并认真记录客户的要求及对故障的描述 Listening carefully to and recording customer’s requirements and descriptions of vehicle problem 8. 在客户面前对车辆进行系统的检测 Vehicle inspection & systematic checking in the presence of customer 9. 诊断的正确性 Accuracy of diagnosis 10. 主动推荐保养维修项目 Recommend service or repair job to customer 11. 向顾客提供价格与交车时间的估算 Preparation of estimates & deadlines 12. 所开工单的精确性 Veracity of generating repair orders

28 服务顾问表现评估 SA Performance Evaluation 13. 跟踪与监控工作的进程 Follow-up & monitoring of work in progress 14. 交车前进行检查 Performing of Final/ Quality control 15. 交车时对客户的关注 Attendance of customer during vehicle delivery 16. 向客户解释维修项目以及更换零件的项目 Explanation of repair bills & parts replacement to customers 17. 向客户道别的方式 Final greeting approach 18. 交车后的跟踪服务 Follow-up service/ calls to customer after vehicle delivery

29 Organizing an Operational Structure
车间流程 Workshop Flow 4.0   建立一个 有效的结构 Organizing an Operational Structure 保修流程 Warranty Process Flow 时间和出勤记录 Time and attendance recording 单据的顺序 Order Scheduling 终检/ 质量控制 Final/Quality Control 车间流程 Workshop Flow 资源控制 Inventory Control 出纳 Cashier 5.0   运营管理 Operations Management  6.0   客户关怀 Customer Care

30 目的Purpose 帮助服务中心理解车间流程
Control Room (6) Guard House (3) Customer Receptionist (4) Service Advisor (5) Final Control (10) Wash Bay (11)  Invoice Clerk/Warranty Clerk (12) Service Manger (13) Customer (2) GL/Foreman (8) Advance Booking (1) Mechanic (7) Cashier (14) Parts Department (9) Spare Parts 目的Purpose 帮助服务中心理解车间流程 To assist Service Center to understand operating process of Job Flow for workshop. WorkshopFC1.JPG

31 Organizing an Operational Structure
保修流程 Warranty Process Flow 4.0   建立一个 有效的结构 Organizing an Operational Structure 保修流程 Warranty Process Flow 时间和出勤记录 Time and attendance recording 单据的顺序 Order Scheduling 终检/ 质量控制 Final/Quality Control 车间流程 Workshop Flow 资源控制 Inventory Control 出纳 Cashier 5.0   运营管理 Operations Management  6.0   客户关怀 Customer Care

32 目的Purpose 帮助服务中心理解保修流程
Warranty Process Flow 目的Purpose Mechanic (5) Parts Department (7) Forman (6) Customer (1) Service Advisor (2) Control Room (4) Service Manager (3) Warranty Clerk (8) Control Room (9) Final Control (10) Service Manager (11) Warranty Clerk (12) 帮助服务中心理解保修流程 To assist Service Center to understand operating process of Warranty Claim. WarrantyFC1.JPG

33 Final/Quality Control Organizing an Operational Structure
终检/ 质量控制 Final/Quality Control 4.0   建立一个 有效的结构 Organizing an Operational Structure 保修流程 Warranty Process Flow 时间和出勤记录 Time and attendance recording 单据的顺序 Order Scheduling 终检/ 质量控制 Final/Quality Control 车间流程 Workshop Flow 资源控制 Inventory Control 出纳 Cashier 5.0   运营管理 Operations Management  6.0   客户关怀 Customer Care

34 目的Purpose 帮助服务中心理解终检/ 质量控制流程
Final/Quality Control 目的Purpose 帮助服务中心理解终检/ 质量控制流程 To assist Service Center to understand operating process of Final/ Quality Control. QCFC1.JPG

35 Organizing an Operational Structure
返修工作流程 Return Job Flow Chart 4.0   建立一个 有效的结构 Organizing an Operational Structure 保修流程 Warranty Process Flow 时间和出勤记录 Time and attendance recording 单据的顺序 Order Scheduling 终检/ 质量控制 Final/Quality Control 车间流程 Workshop Flow 资源控制 Inventory Control 出纳 Cashier 5.0   运营管理 Operations Management  6.0   客户关怀 Customer Care

36 返修工作流程 Return Job Flow Chart

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