第1種模式: 經由助理總監聯絡 Model 1: Communication via Assistant Governors

Presentation on theme: "第1種模式: 經由助理總監聯絡 Model 1: Communication via Assistant Governors"— Presentation transcript:

1 第1種模式: 經由助理總監聯絡 Model 1: Communication via Assistant Governors
地區委員會District Committees 助理總監Assistant Governor 扶輪社Clubs * 大多數地區聯絡是經由一位扶輪社的助理總監來流通 Most district communication flows through a club’s assistant governor 開幕全會Opening Plenary A

2 第2種模式: 直接與扶輪社聯絡 Model 2: Direct Communication with Clubs
總監Governor 地區委員會District Committees 助理總監Assistant Governor 扶輪社Club *確定給扶輪社的函件副本適當的給其他地區領導人 Be sure to copy other district leaders on correspondence to clubs, as appropriate. 開幕全會Opening Plenary B

3 第3種模式: 發展一套適於地區的聯絡機制 Model 3: Develop a Communication Structure Appropriate for the District
考慮下列事項Consider the following: 聯絡的頻率 Frequency of communication 聯絡的內容 Content of communication 聯絡的方法 Methods of communication 有關特殊的議題決定由誰來聯繫扶輪社領導人 Determine who will contact club leaders with respect to specific topics 總監Governor 地區委員會 District Committees 助理總監Assistant Governor ? 扶輪社Club 開幕全會Opening Plenary C

4 扶輪領導人 Rotary Leaders 地區領導人 District Leaders: 扶輪社領導人 Club Leaders:
地區總監District governor 地區總監當選人District governor-elect 地區委員會District committees 前地區總監Past district governors 助理總監Assistant governors 扶輪社領導人 Club Leaders: 扶輪社社長 Club presidents 扶輪社秘書Club secretaries 扶輪社委員會主委Club committee chairpersons 助理總監分組討論第一次會議Assistant Governor Workshop Session 1 1-A

5 助理總監的責任：地區層級 Assistant Governor Responsibilities: District Level
n發展地區計劃Develop district goals. n建議總監當選人地區委員會的人選 Advise governor-elect on district committee selections. n代表總監參與公式訪問相關之社務行政會議 Represent governor at club assemblies related to the Official Visit. n計劃和排定你的扶輪社有關總監公式訪問事宜 Schedule and plan for the governor’s visit to your clubs. 提供有關扶輪社的強和弱最新資料 Provide updates on club strengths and weaknesses. 助理總監分組討論第一次會議Assistant Governor Workshop Session 1 1-B

6 助理總監的責任：扶輪社層級 Assistant Governor Responsibilities: Club Level
協助社長當選人規劃有效的扶輪社目標 Assist presidents-elect in formulating effective club goals. 監督扶輪社有關服務的成就 Monitor clubs’ performance in respect to service. 發展扶輪社領導人在地區層級的服務 Develop club leaders for service at the district level. 與社長及秘書舉行定期會議討論政策與扶輪社目標一致 Hold regular meetings with club presidents and secretaries to discuss strategies to meet club goals. 確認出需要特別注意的扶輪社 Identify clubs in need of special attention. 表彰傑出的計劃及扶輪社員 Recognize outstanding projects and Rotarians. 助理總監分組討論第一次會議Assistant Governor Workshop Session 1 1-C

7 有效的目標是 Effective Goals Are:
可達成的 Achievable 富挑戰性的 Challenging 可以分享的 Shared 可以衡量的 Measurable 助理總監分組討論第一次會議Assistant Governor Workshop Session 1 1-D

8 有效能扶輪社的四個要素 The Four Elements of Effective Clubs
有效能扶輪社能夠 Effective Clubs are able to 培養社層次以上扶輪社領導人 Develop Club Leaders for Beyond Club Level 維持並擴大社員人數 Sustain and Grow Membership 辦理成功的服務計劃 Implement Successful Service Projects 支持扶輪基金會 Support The Rotary Foundation 有效能扶輪社行政管理 Efficient Club Administration 助理總監分組討論第一次會議Assistant Governor Workshop Session 1 1-E

9 地區的定義 The District: A Definition
〝一個扶輪地區是地理區域，以聯繫地區內各扶輪社便於供國際扶輪管理為目的。扶輪地區之活動與組織僅在於協助各扶輪社增進扶輪社的宗旨… 〞 “A district … shall exist solely to help the individual Rotary club advance the Object of Rotary.” – 程序手冊Manual of Procedure 助理總監分組討論第一次會議Assistant Governor Workshop Session 1 1-F

10 有效能扶輪社規劃指南：關鍵資訊 Planning Guide for Effective Rotary Clubs: Key Information
引導扶輪社與地區於地區訓練會議中互動 Facilitates club and district interaction at district training meetings 運用於社長當選人訓練會議與地區講習會 Utilized at PETS and the district assembly 協助扶輪社訂定年度目標 Helps clubs establish goals for the year 建議達成目標的策略 Suggests strategies to attain goals 七月一日前繳交總監或助理總監 Submitted to the district governor or assistant governor by 1 July 讓領導人追蹤扶輪計劃 Enables leaders to track club progress 助理總監分組討論第二次會議Assistant Governor Workshop Session 2 2-A

11 挑戰與解決方案：一個案例 Challenges and Solutions: A Sample
可能解決方案Possible Solutions } 鼓勵扶輪領導人參與訓練會議 ；協助他們設定實際年度目標 Encourage club leaders to attend training meetings; help them set realistic goals for the year 協助扶輪領導人發展有趣的扶 輪社節目及有意義的服務計劃 Aid club leaders to develop interesting club programs and meaningful service projects 缺乏經驗的扶輪 領導 Inexperienced club leadership 不積極的社員 Inactive membership } 助理總監分組討論第二次會議Assistant Governor Workshop Session 2 2-B

12 扶輪社訪問備忘錄：關鍵資訊 Memo of Club Visit: Key information
An official record of a club’s progress for the year n 評估扶輪社效率Measures a club’s effectiveness n 以有效能扶輪社的規劃指南來追蹤一個扶輪社目標達成的進度 With the Planning Guide for Effective Rotary Clubs, it tracks progress towards club goals n 協助助理總監找出支援扶輪社的最佳方法 Helps the assistant governor identify ways to best support each club n 鼓勵扶輪社調整先前為達成目標所設定的策略 Encourages clubs to make practical changes to the strategies devised to achieve club goals n 最後的陳述應在5月15日以前繳交至地區總監 Final version due to the district governor by 15 May 助理總監分組討論第二次會議Assistant Governor Workshop Session 2 2-C

13 扶輪社最低標準 Minimum Standards for Clubs
n對國際扶輪繳交社員每名分擔金 Paying dues n正常舉行例會 Meeting regularly n訂閱英文扶輪月刊或其他核准的區域刊物 Subscribing to THE ROTARIAN or approved regional magazine n執行本地與國際社區需求之服務計劃 Implementing service projects that address local and/or international community needs n接受總監、助理總監或其他國際扶輪職員的訪問 Receiving the visit of the governor, assistant governor, or other officer of Rotary International n維持適當的責任險﹔或在半期報告時，一起支付的強制責任險（僅適用於美國） Maintaining appropriate liability insurance, or paying for liability insurance with the semiannual report (USA only) 助理總監分組討論第二次會議Assistant Governor Workshop Session 2 2-D

14 扶輪社訪問對公式訪問 Club Visits versus Official Visits
扶輪社訪問當中助理總監During club visits, the assistant governor: 評定扶輪社對目標的進展 assesses club’s progress toward its goals 評估一個扶輪社的各項策略的效率 evaluates the effectiveness of a club’s various strategies 針對挑戰該社問題建議實用解決方案 suggests solutions to various issues challenging the club 運用扶輪社訪問備忘錄 utilizes the Memo of Club Visit 於公式訪問當中，總監： During an Official Visit, the governor: 激發社員參與服務計劃 motivates club members to participate in club activities and service projects 專注於重要的扶輪議題 focuses attention on important Rotary issues 對較衰弱和瀕臨危機的扶輪社表達更深切的關注 pays special attention to weak and struggling clubs 表彰傑出的扶輪社計劃和個別扶輪社員的貢獻 recognizes outstanding club projects and the work of individual Rtns 助理總監分組討論第二次會議Assistant Governor Workshop Session 2 2-E

15 地區層級的資源 District-level Resources
地區總監 District governor 其他助理總監 Other assistant governors 地區委員會 District committees 地區訓練人 District trainer 前地區領導人 Past district leaders 無論何時儘可能的合作 Collaborate whenever possible. 助理總監分組討論第三次會議Assistant Governor Workshop Session 3 3-A

16 扶輪社層級的資源 Club-level Resources
扶輪社委員會 Club committees 扶輪社社員 Club members 其他扶輪社的領導人與社員 Leaders and members of other clubs 扶輪社社員配偶與眷屬 Spouses and family members of club members 前扶輪社領導人 Past club leaders 社區資源 Community resources 鼓勵扶輪社提出其自身長處與經驗 Encourage clubs to draw on their own strengths and experience. 助理總監分組討論第三次會議Assistant Governor Workshop Session 3 3-B

17 國際扶輪的資源 RI Resources 公式名錄 Official Directory 國際扶輪目錄 RI Catalog
程序手冊 Manual of Procedure 英文扶輪月刊和區域性扶輪雜誌 THE ROTARIAN or regional Rotary Magazine 扶輪世界 Rotary World 全球扶輪社活動報導 Rotary News Basket 扶輪網站 Rotary’s Web site at 助理總監分組討論第三次會議Assistant Governor Workshop Session 3 3-C

18 地區委員會District Committees
與扶輪社領導人密切合作Work closely with club leaders 服務特定的功能Serve specific functions 實現地區的目標Carry out the goals of the district 與國際扶輪、扶輪基金委員會及行動委員會 共同合作Work with RI and Foundation committees and task forces 有獨特的角色及責任Have unique roles and responsibilities 地區委員會研討會第一次會議 District Committee Workshop Session 1 1-A

19 關鍵的關係 Key Relationships
地區領導人District Leaders: 地區總監District governor 地區總監當選人District governor-elect 助理總監Assistant governors 其外的地區委員會Other district committees 前地區總監Past District governors 扶輪社領導人 Club Leaders: 扶輪社社長Club presidents 扶輪社秘書Club secretaries 扶輪社委員會主委Club committee chairpersons 地區委員會研討會第一次會議 District Committee Workshop Session 1 1-B

20 地區委員會─與扶輪社的合作 District Committees:Working with Clubs
Monitor club progress – offer support as appropriate n鼓勵地區目標的支持 Encourage support of district goals n教育扶輪社可得到的資源 Educate clubs about available resources n確認及表彰傑出扶輪社及個別扶輪社員 Identify and recognize outstanding clubs and individuals 地區委員會研討會第一次會議 District Committee Workshop Session 1 1-C

21 有效能扶輪社的四個要素 The Four Elements of Effective Clubs
有效能扶輪社能夠 Effective Clubs are able to 培養社層次以上扶輪社領導人 Develop Club Leaders for Beyond Club Level 維持並擴大社員人數 Sustain and Grow Membership 辦理成功的服務計劃 Implement Successful Service Projects 支持扶輪基金會 Support The Rotary Foundation 有效能扶輪社行政管理 Efficient Club Administration 地區委員會研討會第一次會議 District Committee Workshop Session 1 1-D

22 地區的定義 The District: A Definition
〝一個扶輪地區是地理區域，以聯繫地區內各扶輪社便於供國際扶輪管理為目的。扶輪地區之活動與組織僅在於協助各扶輪社增進扶輪社的宗旨… 〞 “A district … shall exist solely to help the individual Rotary club advance the Object of Rotary.” – 程序手冊Manual of Procedure 地區委員會研討會第一次會議 District Committee Workshop Session 1 1-E

23 溝通的重點 Points of Communication
Devise strategies that help clubs meet their goals. n強調貴委員會關心的區域上，利用地區委員會彼 此間可能的相互作用 While focusing on your area of concern, take advantage of potential interactions among district committees. n訂定一個清楚的扶輪社與地區領導人溝通的協議 Establish a clear communication protocol with club and district leaders. 地區委員會研討會第二次會議 District Committee Workshop Session 2 2-A

24 與扶輪社合作 Working with Clubs
瞭解扶輪社 Know the clubs. 積極地提供資訊及指南 Be proactive. 分享成功的例子 Share success stories. 成為一位專家，熟悉可得到的資源 Be an expert; know of available resources. 發展一個關鍵的通告 Develop a key committee message. 地區委員會研討會第二次會議 District Committee Workshop Session 2 2-B

25 與扶輪社的溝通 Communicating to Clubs
地區委員會 District Committees 1 地區總監 District Governor 1.通告尋求總監核准 Seek approval for message from the district governor. 2. 獲得社長同意通告傳至該社 Obtain permission from the club president to deliver message to club. 3.直接與扶輪社委員會與其他扶輪社領導人合作發展有效能的扶輪社政策 Work directly with club committees and other club leaders to develop effective club strategies. 2 扶輪社社長 Club President 3 扶輪社委員會 Club Committees 地區委員會研討會第二次會議 District Committee Workshop Session 2 2-C

26 助理總監的角色︰溝通 Assistant Governor’s Role: Communication
地區委員會 District Committees 地區總監 District Governor 助理總監在此過程中扮演著什麼角色？ What is the Assistant Governor’s role in this process? 扶輪社社長 Club President 扶輪社委員會 Club Committees 地區委員會研討會第二次會議 District Committee Workshop Session 2 2-D

27 一個關鍵通告的要素 Elements of a Key Message
提供具體的扶輪社行動上的例子 Provides concrete examples of clubs in action. 宣導委員會目標及策略並完成它們 Promotes committee goals and strategies to achieve them. 強調扶輪社與貴委員會之間的連接 Highlights links between clubs and your committee. 討論計劃結果與成功 Discusses project outcomes and successes. 地區委員會研討會第二次會議 District Committee Workshop Session 2 2-E

28 資訊的流通 The Flow of Information
國際扶輪及扶輪基金保管委員會資源 RI and TRF Resources 國際扶輪 委員會 及行動委員會 RI Committees and Task Forces 地區領導 District Leadership (District Governor, Governor-elect, Assistant Governors) 地區委員會 District Committees 扶輪社 Clubs 地區委員會研討會第三次會議 District Committee Workshop Session 3 3-A

29 地區層級的資源 District-level Resources
n地區總監 District Governor n助理總監 Assistant Governors n其他地區委員會 Other District Committees 不論何時儘可能合作 Collaborate whenever possible n地區訓練人 District Trainer n前地區領導人 Past District Leaders n地區名錄 The District Directory 確定是最新的 Make sure it is up-to-date 地區委員會研討會第三次會議 District Committee Workshop Session 3 3-B

30 扶輪社層級的資源 Club-level Resources
n扶輪社委員會 Club committees n扶輪社社員 Club members n其他扶輪社的領導人和社員 Leaders and members of other clubs n扶輪社員的配偶與眷屬 Spouses & family members of club members n前扶輪社的領導人Past club leaders n社區資源 Community resources 鼓勵扶輪社提出他們自己的長處及經驗 Encourage clubs to draw on their own strengths and experience. 地區委員會研討會第三次會議 District Committee Workshop Session 3 3-C

31 扶輪資源的挑戰 Rotary Resource Challenge
Review the publications and materials distributed. n從材料選擇貴委員會能用來幫助扶輪社的相關摘錄及項目 Select items and excerpts from the materials that your committee can use to help clubs. n思索那些摘錄及項目能更有效地被使用的方法 Think of ways in which these items and excerpts can be used most effectively. n與該小組分享你的想法 Share your ideas with the group. 地區委員會研討會第三次會議 District Committee Workshop Session 3 3-D

32 有效能扶輪社的四個要素 The Four Elements of Effective Clubs
有效能扶輪社能夠 Effective Clubs are able to 維持並擴大社員人數 Sustain and Grow Membership 培養社層次以上扶輪社領導人 Develop Club Leaders for Beyond Club Level 辦理成功的服務計劃 Implement Successful Service Projects 支持扶輪基金會 Support The Rotary Foundation 有效能扶輪社行政管理 Efficient Club Administration 研討會第四次議-解決問題 Workshop Session 4 – Problem Solving 4-A

33 地區檔案 District Profile 確保持續性 Ensuring Continuity
n 2002年八月可使用Available August 2002 n包括下列先前扶輪年度的資料 Includes the following data for the preceding Rotary year: –扶輪社訪問備忘錄 Summary of Memos of Club Visit – 社員資料 Membership data – 基金會捐款資料 Foundation contributions data –不符合新的〝最低標準〞扶輪社名單 List of clubs not meeting new “Minimum Standards” criteria 研討會第四次議-解決問題 Workshop Session 4 – Problem Solving 4-B

34 扶輪社的最低標準 Minimum Standards for Rotary Clubs
一個扶輪社符合最低標準，如果 A Rotary club meets minimum standards if n社員每名分擔金全繳交Dues are fully paid. n正常舉行例會 It meets regularly. n社員訂閱英文扶輪月刊或其他核准的區域刊物 Members subscribe to THE ROTARIAN or other approved regional magazine. n參與服務計劃It is involved in service projects. n接受總監、助理總監或任何其他RI職員的訪問 It accepts the visit of the assistant governor, district governor, or any other officer of RI. n維持適當的責任險 It maintains general liability insurance. 研討會第四次議-解決問題 Workshop Session 4 – Problem Solving 4-C

35 一個有效目標的特性 Characteristics of an Effective Goal
目標應該是A goal should be n 可達成的Achievable n 具挑戰性的Challenging n 可分享的Shared n 可衡量的Measurable 閉幕全會Closing Plenary A

36 達成目標的策略 Strategies for Achieving Goals
發展行動步驟Develop action steps 委派責任Delegate responsibility 訂定實施時間Establish a timeline 衡量進度與成功的標準 Determine criteria for measuring progress 運用工具與資源 Utilize tools and resources 評鑑進度─經驗學習 Evaluate progress – learn from experience 閉幕全會Closing Plenary B