外贸函电 第二组： 郝林伟 胡欣 王晶晶 周坤 唐雪峰 黄春乃

Shipment Rail Nation’s largest carrier, cost-effective for shipping bulk products Rail Nation’s largest carrier, cost-effective for shipping bulk products Truck/road Flexible in routing & time schedules, efficient for short-hauls of high value goods Truck/road Flexible in routing & time schedules, efficient for short-hauls of high value goods Water Low cost for shipping bulky, low-value goods, slowest form Water Low cost for shipping bulky, low-value goods, slowest form Pipeline Ship petroleum, natural gas, and chemicals from sources to markets Pipeline Ship petroleum, natural gas, and chemicals from sources to markets Air High cost, ideal when speed is needed or to ship high-value, low-bulk items Air High cost, ideal when speed is needed or to ship high-value, low-bulk items

1 、五种交通运输方式的比较 方式 特点 突出优点突出缺点 铁路 公路 水路 航空 管道 运量大、速度快、连续性好 ( 当代最重要的运输方式之一 ) 建设投资大、短途运 输成本高 机动灵活、周转速度快 运量小、成本高、 运费较贵 运量大、投资少、成本低 速度慢、易受自然条件 限制 速度快、效率高 运量小、能耗大 、运费高、 易受自然条件限制 安全性高、连续性强、 运量大 设备投资大、灵活性差

Teaching Target Know the process of shipment Learn the skills of writing a shipment letter Terms used in shipment

Parties involved in the shipment The consignor 发件人 发货人 carrier 承运人 consignee 收件人 受托者 booking shipping space 班轮订舱 chartering ships 租船，租赁 making customs declaration 报关

the buyer - shipping requirements Packing marking mode of transportation the seller - shipping advice process of shipment

Sample letters: Shipping instruction 装运须知 （ the buyer to the seller ）说明其对货物装运的要求，卖方按照买方的 HIPPING INSTRUCTION 来办理货物装运事宜； Urging shipment Giving shipping advice 装运通知（ the seller to the buyer ）通知买方货已装船等情况，好让买方及时接货，办 理相关手续. Claim of mistakes Specimen letters

Sample letters

Letter of shipping instruction Dear Sirs, We are glad to learn from your fax of March 2 that you have booked our Order No.985 for TX-35 Cameras. Our confirmation of the order will be forwarded to you in a few days. It is of great importance to our buyers that the arrival date of this order should be arranged as early as possible to meet their requirements. You are supposed to ship the goods by a steamer of Victory Company because their steamers offer the shortest time for the journey between China and Germany. We shall appreciate it if you will endeavor to ship the consignment as follows: Order No.985 by S.S “East Wind ” due to sail from Hamburg on 15 th April or by “Dayu”due to sail from Hamburg on 25 th April arriving at Haikou on 30 th May and 15 th June respectively. Thank you for your cooperation in this respect. We await your shipping advice and hope this trial order will give our customers entire satisfaction. Yours faithfully,

Shipping instruction  Acknowledge the receipt of correspondence  Show appreciation  Advise the issuing of L/C  Ask for shipment  Wish a further cooperation  Ask for shipping advise

2. Urging Shipment (from buyer) Dear sirs, Referring to the contract No covering 1,000 dozen Yuzhou brand Men ’ s Shirts, we wish to remind you that we have had no news from you about shipment of the goods. As we mentioned in our last letter, we are in urgent need of the goods and may be compelled to seek an alternative source of supply if you can ’ t provide the goods. Your delay has caused us much inconvenience, as the goods are urgently required by our customers. Under these circumstances, it is impossible for us to extend our letter of credit No further, which expires on 20 August. Please understand how serious and we must now ask you do your utmost to resolve this matter. We look forward to receiving your shipping advice, by fax, within the next seven days. Yours faithfully,

3. shipping advice (from seller) Dear Sirs, Contract No ,000 dozen Yuzhou brand Men’s Shirts Thank you for your letter of 12 May enquiring about the shipment of the captioned goods. Please accept our apology for the delay that has been caused by the unavailability of shipping space from Qingdao to London. However, we are now pleased to inform you that we have shipped the mentioned goods on board S.S. Panda, sailing for your port yesterday directly. Enclosed you will find one set of shipping documents covering this consignment, which comprises:

(1)One non-negotiable copy of the bill of lading; (2)Commercial invoice in duplicate; (3)One copy of the certificate of quality; (4)One copy of the certificate of quantity; (5)One copy of the insurance policy; (6)Weight Memo in duplicate. We are glad to have been able to execute your order as contracted and trust that the goods will reach you in good time and prove to be entirely satisfactory. We avail ourselves of this opportunity to assure you that any further order from you will receive our prompt attention. Yours faithfully,

Shipping advice  Acknowledge the receipt of correspondence  Notify the completeness of shipment  Notify name of ship, dates of departure and arrival, etc.  Enclose shipping documents  Wish a further cooperation  Express assurance

Key words captioned goods 标题货物 bulk products 散装货 大宗商品 pipeline 管道运输 in urgent need of 急需 expires 到期 有效期

Thank you!