Chapter 11 Invitation Learning Objectives:

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2 Chapter 11 Invitation Learning Objectives:
Learn how to inform the others of your visiting intention. Master the writing of invitation cards and reply cards. Know the designing of the itineraries and programmer list.

3 Ⅰ. Informing the Visiting Intention
Dear Sirs, Re: Informing the Visiting Intention It’s a great pleasure to announce you that our President Mr. XX intends to visit Xi’an，China with some of our technical and commercial directors in order to hold business negotiations with you about the San Men Xia Water Conservancy Project and of course to carry out the on-the-spot investigation with your technical and commercial directors and concerned personnel. We would like to visit Xi’an in October this year. We should very appreciate it if you would furnish us with your invitation letter, with which we can apply for the entry visa at the Chinese Embassy or Chinese Consulate. Faithfully yours,

4 Ⅱ. Sending the Invitation Letter
Dear Sirs, Re:Sending the Invitation Letter We have the great pleasure to learn your intention to visit Xi’an in October this year. It will be a great honor for us to negotiate face to face with you about the San Men Xia Water Conservancy Project. We believe that the cooperation of our two Companies would be developed rapidly in the near future. We enclose herewith our invitation letter. We would be very much obliged if you would send us a list of the composition of your delegation and inform us your view on the timing of the visit, together with indication of what you would like to see and to do in Xi’an in order that we can make specific arrangement for your delegation. We are expecting your arrival. Truly yours,

5 Ⅲ. Sending the Delegation Composition List
Dear Sirs, Re: Sending the Delegation Composition List We shall be leaving Tokyo on 10th October, subject to the issuing of the visa. We propose to stay in Xi’an for four days, and send you here a list of our delegation composition in order you can arrange the accommodation for us. Should time be sufficient, we would like to visit “ The Museum of Terra-cotta Warriors and Horses of Qin Dynasty in Lintong and the Famen Temple”. In addition, we would like to mention that all the members of our delegation have not any special dietary requirements. Thank you for your cooperation.

6 Ⅲ. Sending the Delegation Composition List
No. Name Sex Age Position

7 Ⅳ. Itineraries and Programs
For Water Conservation Project Negotiations October 10—October 14, Xi’an 表格参见教材Ｐ１３４

8 Ⅴ. Invitation Card Formal Invitation Card
To Commemorate the 20th Anniversary Mr. XXX, President Of XXX Corp. Requests the pleasure of your Company At a Cocktail Party On Saturday, May XX At 6:00 to 8:00 p.m. At the Bell Tower Hotel To express sincere appreciation R.S.V.P. Enclosed Reply Card

9 Sentences for Doing English-Chinese and Chinese-English Translating Practices:
1. Allow me to propose a toast on behalf of my Corporation. It’s really a great pleasure having you as our guests. 请允许我代表我们公司举杯祝酒，能请贵方前来做客真使我们无比高兴。 2. It can be anticipated that through our joint efforts, new contracts can be signed to further our business relation. 可以预见，通过我们的共同努力，新合同的签订一定能促进我们之间的业务关系。 3. Let’s drink to the greater trade and economic exchanges in the future. 让我们为将来取得更大的贸易经济交流而干杯。 4. We are back now in New York. We wish to express, for myself and for the entire delegation, our heartfelt thanks to you and through you to other officials of your Corporation for the kind hospitality tended to us during our visit in Xi’an. 我们现已返回纽约。在此我代表我本人，也为整个代表团在西安访问期间贵方给予我们的款待向您，并通过您向贵公司其他领导致以衷心的感谢。

10 Sentences for Doing English-Chinese and Chinese-English Translating Practices:
On the occasion of the National Day the Ambassador of Indonesia requests the honor of your presence at a Reception On Friday, XXX, 2005 From 6:00 p.m. to 8:00 p.m. The Beijing Hotel R.S.V.P. Please reply 谨订于2005年X月X日(周五)下午6:00~8:00 北京饭店举行印度尼西亚国庆日招待会 恭请光临 印度尼西亚大使 签名 请赐复 　　　　　 Mr. Smith Accepts with pleasure Mr. and Mrs. Zhang’s Kind invitation to dinner On Friday, May the 4th At 7 p.m. 承张先生夫妇5月4日下午7点(周五)盛邀晚餐，谨知。史密斯先生谨复。

11 Sentences for Doing English-Chinese and Chinese-English Translating Practices:
Mr. Smith regrets that a previous engagement prevents him from accepting Mr. and Mrs. Zhang’s Kind invitation to dinner On Friday, May the 4th 承5月4日(星期五)张先生夫妇盛邀晚餐，因事先有约，谨谢。史密斯先生谨复。 8. I have to thank you for your kind invitation to dinner at XX Restaurant at 6:00 p. m. next Saturday, but regret that owing to previous engagement I shall not be able to accompany you. 非常感谢你下周六下午6:00在XX饭店晚餐的邀请，但因有他约在先，本人无法参加，甚为抱歉。 9. Our heartiest congratulations for your promotion. 衷心祝贺您得到晋升。 10. I hope you are feeling better and these flowers will help to cheer you. 祝您康复，愿这些鲜花使您愉快。

12 Sentences for Doing English-Chinese and Chinese-English Translating Practices:
11. The purpose of our general manager’s visit to Stockholm is to collect the information about the latest development in industry and to explore the possibilities of our cooperating in manufacturing and trading our XX equipment. 我们总经理这次出访斯德哥尔摩的目的是收集工业方面最新发展的情况，并探索生产与经营XX设备方面贵我双方进行合作的可能性。 12. You are kindly expected by the Committee of 2005 International Fair for the business negotiations and conclusion of transactions. 2005年国际博览会组委会特邀贵公司到会洽谈贸易，并达成交易。 13. If you are interested in pursuing the possibilities of developing exchange programs with our Corporation or referring visiting scholars to us for collaborative research and study , we would welcome your visit. 如贵公司愿与我公司就发展交换计划的可能进行探讨，并向我公司推荐访问学者在学术研究方面进行合作，我公司将非常欢迎贵公司来访。 14. We feel honored to have begun a trading program with you and look forward to our continuing relationship with high hopes and great expectations. 我公司与贵公司在贸易计划方面有了开端，深感荣幸，我公司热切盼望继续加强这种关系。 15. We would deeply appreciate any help you may be able to extend to our President Mr. XXX in his visit and in the discussion concerning the possibilities of trading programs. 如蒙贵公司对我公司总裁XXX先生在他访问期间以及在有关贸易计划的商讨中给予协助，我方将不胜感激。

13 Exercises Ⅰ. Design an invitation card and an invitation accepting card. Ⅱ. Make up a visiting schedule. Ⅲ. Choose the correct answers. 1. We hope you will be pleased with our selection and _____ order of yours will lead to further business with us. A. that this B. that those C. a D. it 2. Mr. John Brown, your Import Manager, wrote us last week that our price was_____ and asked us to secure supplies the earliest possible. A. fortunate B. impossible C. acceptable D. managerial 3. CIF is a price term, meaning the price includes the cost of goods and the insurance and____ for carrying the goods up to the destination. A. freight B. foreign C. friendly D. forwarding 4. An agreement is ____ as a result of the process of offer and acceptance. A. included B. resulted C. reached D. had

14 Exercises 5. We have pleasure in enclosing a copy of our latest catalogue_____ for in your letter. A. asked B. asks C. ask D. asking 6. We regret to inform you that we do not have in stock the goods in the ____ quantity. A. desiring B. desired C. desires D. desire 7. We regret having received your offer too late, because we_____ our needs elsewhere. A. have already cover B. already covered C. already covered D. had already covered 8. As said on the telephone this morning, we are sending you by separate airmail the samples, _____ you will find them satisfactory. A. to hope B. hopefully C. hoping D. hope 9. If we had been informed in time, we _____ these products for you . A. would have reserved B. had reserved C. would reserve D. will reserve 10. Naturally, a successful and attractive company profile sheet can elicit direct orders _____ requests for more detailed information. A. as well B. good C. as well as D. as good as